Apostille

If your document will be sent to a foreign county, it may need to be “authenticated” first. Usually this means having an Apostille placed on the document.

If you need an Apostille or authentication on your document, I would be happy to take care of all the details for you. I can notarize the document if necessary, then arrange for the Apostille to be placed on the document by the Colorado Secretary of State.

More information about the Apostille
What is an Apostille?
An Apostille is a standard certificate, issued in Colorado by the Secretary of State, that is attached to a document in order to certify to agencies in other countries that the document is legitimate. The Apostille certifies that the signature is authentic, that it was witnessed by an authorized official (the notary or public official, such as a county clerk), and that the notary’s stamp or official’s seal is genuine.

Do I need an Apostille on my document?
Many documents that are being sent to a foreign country need an Apostille. Examples of documents that often require authentication are:

  • Powers of attorney
  • Colorado birth certificates
  • Marriage licenses
  • Death certificates
  • School transcripts
  • Adoption paperwork

Before a document can be authenticated with an Apostille, it must be certified. Depending on the document, this is done either by a Colorado notary public or by a government official such as a county clerk. We’ll help you get exactly the right document to be sure it is not rejected by the Secretary of State.

How do I know if the country I’m sending the document to requires an Apostille?
Over 100 countries have signed the Hague Convention, so chances are your document will need an Apostille. If not, it can still be be “authenticated” by the Secretary of State. Give us a call and we’ll be happy to handle all the details for you.

The Secretary of State rejected my Apostille request for a document going to Mexico? Can you help? Yes! In Mexico and some other countries, a notario publico performs some functions that are considered the practice of law in the U.S. So some documents, such as a power of attorney to be used in Mexico, require the notary public to verify the legal capacity of the person signing it and make certain other legal statements. If a Colorado notary public notarizes a document like this, the notary could be violating the rules against the unauthorized practice of law, and the Secretary of State’s office will reject the Apostille application.

Unless, of course, the notary is also a licensed attorney. I am an attorney, so I can probably notarize these documents for you. Due to the additional work and responsibility, additional fees may apply. Please contact me to discuss the details.

For even more information, click here to download a helpful brochure on the Apostille from the Hague Conference on Private International Law